Litigation Legal Secretary


Lewis Search Group is currently recruiting to hire an experienced Litigation Legal Secretary for a wonderful law firm career opportunity. A Litigation Legal Secretary assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policy and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm.

Duties and Responsibilities:
• Types, formats, edits and finalizes documents, including correspondence, memoranda, briefs, motions, charts, pleadings, etc., in accordance with the Firm’s document formatting standards, using a PC with a word processing package and other Firm software.
• Organizes clerical functions and work flow, including court filings and transactions.
• Enters, proofreads for accuracy and posts lawyers’ time diaries on a daily basis (as received from assignments).
• Coordinates travel arrangements, including air, hotel and car for lawyers and clients. Processes lawyers’ travel expenses.
• Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.
• Receives, screens and transmits telephone calls, conference calls and messages to lawyers, clients and staff.
• Promptly processes incoming and outgoing mail and distributes upon receipt.
• Coordinates conferences, meetings and appointments for lawyers and clients. Schedules conference rooms and food service.
• Maintains the calendar of meetings and business trips for assignments. Apprises assigned lawyers of their schedules in advance of their commitments.
• Coordinates the prompt production, processing and delivery of assignments’ work products through the document processing center, duplicating, messenger and telecommunication services.
• Coordinates client billing with billing services, as needed.
• Obtains cases from the library and makes copies, as requested.
• Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices.
• Maintains all client files on a daily basis in accordance with standards set by Records Management Center. Maintains other files, as needed.
• Performs a variety of secretarial functions, including transcribing dictation, processing new client/matter and expense reports, preparing notebooks and exhibits, etc.
• Performs other work related duties as assigned or as judgment or necessity dictate

Education and/or Experience:
• High school diploma or general education degree (GED); three or more years of related work experience and/or training; or equivalent combination of education and experience.
• Thorough working knowledge of Microsoft Word, legal terminology and formats (legal documents).
• Basic understanding of civil litigation processes and forms.
• Types accurately at 60 wpm.
• Thorough understanding of civil litigation discovery and docketing processes.
• Experience with State and Federal court filings, including ECF.
• Experience with training and mentoring support staff.

Other Skills and Abilities:
In addition to the above, the following may also be required of the successful candidate:
• Excellent organizational skills
• Excellent attention to detail
• The use of good judgment and good interpersonal communication skills
• Well-developed analytical and problem solving skills
• Works harmoniously and effectively with others as part of a team
• A self-starter who desires to show ownership and commitment to the job
• Exercises confidentiality and discretion
• Proofreads accurately
• Able to accurately classify, index, file and retrieve legal documents.

Immediate hire! Interested candidates should apply by submitting their resume in Word (NOT PDF) via job posting or Competitive compensation/benefit package for the right candidate.

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